0333 772 0692 [email protected]

**Telephone Answering In A Crisis**

‘Crisis Ready or Crisis Chaos?’ Be it 2-14 day staff isolation periods, lock downs, closures or weather, fire, systems failure or power outage, what happens in your office or reception when there is a staff shortage or a major incident that demands your attention or sends the phones into meltdown? Subscribe to a call management package today and whether we take the calls or not, you will at least be crisis ready!

Welcome to the Telephone Answering and/or Diary Management members benefit package for the Domestic Cleaning Business Network members.

In an industry where cost management, staff levels and customer service delivery is so important, by partnering with Factotum you can be confident that your cleaning business is able to achieve maximum performance and efficiency.

Factotum provides outsourced virtual reception, telephone answering and diary management service to the cleaning sector. From sole traders and small businesses to multi-branch Ltd Companies, we have been working within the sector for over 15 years now.

We understands the demands of running a small business where the owner is a multi-tasker. We understand that you don’t always get to the phone because you are in the middle of a job. We understand that callers don’t always leave a message, or that your phone is engaged, and that they hang up and call your competition. Or you have a list of calls to return in between appointments or at the end of the day.

Our service gives you the flexibility and control to manage your inbound calls and/or diary as you require:

 

  • Full or part-time call answering to fit your needs
  • Online diary management service
  • Overflow or auto-divert when engaged or unanswered.
  • Holiday cover, lunch break or staff shortage cover.
  • Standard service Mon-Fri 8.30am-5.30pm.
  • Optional out-of-hours message service – ask for details.

DCBN Virtual Reception

£34.95

/ Month

Price Includes First 10 Calls
Received Each Month

Standard Calls Up To 6 Data Fields

Call Charge
£0.98 Per Call

Set Up Fees Waived

Geographic And Non-Geographic
Numbers Additional £5/Month

*Per Second Billing Option from 2.5p per second

DCBN Virtual + Diary

£39.95

/ Month

Price Includes First 10 Calls
Received Each Month

Standard Calls With 7+ Data Fields
And/Or Diary Management

Call Charge
£1.67 Per Call

Set Up Fees Waived

Geographic And Non-Geographic
Numbers Additional £5/Month

Holiday/Short Term

£34.95

/ Month

Nil Calls Included
All Calls Chargeable

Standard Calls Up To 6 Data Fields
Message Taking Service

Call Charge
£0.98 Per Call

Set Up Fees Waived

Geographic And Non-Geographic
Numbers Additional £5/Month

DCBN Sign Up
Terms & Conditions.
This document forms the basis of the Agreement with Factotum Ltd (the Company)

Payment
i. All monthly subscription fees are payable in advance with call handling charges payable monthly in arrears
ii. Payment will be collected monthly by Direct Debit
iii. All fees are payable within 14 days of the date of invoice
iv. The Company reserves the right to charge interest of 2% per month on invoices not paid by the due date and an administration charge of £5 per communication in pursuance of unpaid invoices.
v. The Company reserves the right to amend its published price list at any time.

Termination of Agreement

vi. Following a minimum period of 3 months, either party may terminate the agreement on ONE calendar months’ written notice.

vii. The Company reserves the right to terminate this agreement without notice if, in the opinion of the Company, the Client’s activities may adversely affect the Company or any of the Company’s clients.

viii. Unsatisfactory references may lead to the Company terminating the agreement without notice.

ix. The Company undertakes that it shall upon the termination or expiry of the Contract, provided that payment of all outstanding monies has been received from the Client, immediately deliver up to the Client all correspondence and documents belonging to the Client in its possession or under its control.

Call Taking & Message Handling

x. All messages will be held until the Client requests delivery of them unless it has been agreed that messages will be relayed upon receipt.

xi. The Client may have the messages relayed verbally or by Email or Fax or Pager or SMS transmission.

xii. Where requested, the Company will use its discretion to assess whether a message is urgent or important and relay the same via SMS to a designated mobile telephone, or via FAX or Email.

xiii. The Company will only answer incoming calls between the defined hours depending on the service levels agreed: 1. Day Time: 08:30 to 18:00 Monday to Friday (excluding bank holidays). Please let us know if you would like to reduce these hours in order to correspond with your company opening time. 2. 24/7: Lines always open Outside of these hours we are able to offer a voice-mail system. The Client can be given access to the Company voice-mail system and be responsible for retrieving their own messages unless agreed to the contrary.

Confidentiality

xiv. Neither party shall at any time during or after the term divulge, or allow to be divulged, to any person any confidential information relating to the business or affairs of the other.

The Company’s Right to Assign

xv. This Agreement and all rights under it may be assigned or transferred by the Company but not by the Client.

Credit Search

xvi. The Company reserves the right to make a search with a credit agency, which will keep a record of that search and will share that information with other businesses. We may also make enquiries about principle directors with a credit reference agency.

Liability

xvii. The liability of the Company to the Client on account of or in respect of any loss or damage suffered by reason of fault or negligence, including a failure or delay in providing service to the Client shall be limited to £50.

Force Majeure

xviii An extension of time will be granted if an event of force majeure causes a delay. However, both parties shall be released from their respective obligations if any cause beyond the reasonable control of any party renders the performance of the Contract impossible.

Non-Solicitation

xix. The Client undertakes that during the Contract and for a period of six months following its termination, it will not without the prior written consent of the Company. induce or endeavour to induce any employee of the Company to leave his/her employment and to join the employment of the Client.

xx. The Client acknowledges substantial disruption will be caused to the Company in the event of the Client breaching the provision of this clause. The client agrees to pay a sum equal to 35% of the relevant employee’s gross annual salary to the Company by way of liquidated damages immediately upon receipt of an invoice therefore.

Proper Law and Jurisdiction

xxi. The construction, performance and validity of this Contract shall in all respects be governed by the law of England.

Completion

xxii. Clicking of the ‘Accept and Submit’ button at the foot of this page forms the basis of the Agreement between Factotum Ltd (the Company) and the Client. A copy of the Terms and Conditions will be sent by email. These Terms and Conditions apply only to UK clients. Clients based in other jurisdictions should contact factotum Ltd directly on: (0044) 1638 576400.

xxiii Simply click the SEND BUTTON to enable us to create your profile. Our quality control team will then contact you with 48 hours to validate your specific personnel, pricing, service details and call handling protocols and your service will be activated in 3-5 work days.

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Direct Debit

Under the Direct Debit Guarantee Scheme, we require an original instruction to your bank.

Simply click the image below to download a copy of the Direct Debit mandate then print, complete and return to Factotum Ltd, Unit 8 Swan Lane Business Park, Exning, Newmarket, Suffolk, CB8 7FN

Company Registration No: 444 57 88
VAT Registered: 798 5510 76